Privacy Policy for Business Contacts
Latest updated 2021-05-11
1. Introduction
This Privacy Policy (the “Policy”) describes how QleanAir Scandinavia Inc, at the address 8445 Rausch Dr., Plain City, OH 43064, USA, (“we”, “us” or “our”), process personal data of our business contacts.
We safeguard your personal integrity. It is therefore important for us to protect your personal data and ensure that our processing of your personal data is correct and lawful. This Policy will help you understand what kind of personal data we collect, retain or otherwise handle and how it is used, as well as how you can manage the personal data that we have about you. Our websites contain links to other websites and social media/network features. When you access a third party website through such links or features the privacy policy of that website is applicable instead of this Policy.
We may sometimes need to make updates or changes to this Policy. If we do so, we will inform you in an appropriate manner. You can always find the latest version of this Policy on our websites.
We ask that you read this Policy carefully and familiarize yourself with its content.
2. Personal data defined
“Personal data” includes information that can be used to identify you as a natural person. Personal data includes, for example, your name, job title, and business contact information. The personal data that we collect depends on the context of your interactions with us.
3. How we collect your personal data
We collect your personal data when you sign up for newsletters or in any other way provide us with your personal data, including if we come in contact with you personally, or if we receive your personal data from third parties such as the company you represent or our partners.
4. How we process your personal data
In this section, we describe how we process your personal data, the purpose for the processing and for how long we store the data.
4.1. To create, maintain and develop potential business relationships
We process personal data to create and thereafter maintain and develop business relationships with potential customers, partners and other business contacts (including for example consultants, potential investors, research and development contacts and suppliers).
If you are or represent a potential customer, partner or other business contact and we come into contact with you personally (e.g. at conferences, fairs, other personal meetings or otherwise), by e-mail or other means of communication or through third parties, we may process your personal data as follows.
To create, maintain and develop potential business relationships
| Purpose | Processing | Categories of personal data |
|---|---|---|
| To be able to contact you for the purpose of creating, maintaining and developing our business relationship with you or the company you represent. | Storage of personal data in our business systems and back-up systems.Communication with you. | NameContact details (such as e-mail address, telephone number, location and business address).Professional role/title.If required by applicable law, copy of identification document.Information regarding the company you represent. |
| Storage period: We store your personal data for a period of six (6) months after collecting it unless a business relationship is established between us and you or the company you represent during this time, meaning that we will continue our processing of your personal data in accordance with section 4.2 below. | ||
To maintain and develop existing business relationships
We process personal data to maintain and develop business relationships with existing customers, partners and other business contacts (including for example consultants, potential investors, research and development contacts and suppliers).
If you are or represent a customer, partner or other business contact of ours we process your personal data as follows.
| Purpose | Processing | Categories of personal data |
|---|---|---|
| To be able to contact you in your capacity as representative of our customer, partner or other business contact.To provide our services, administrate orders, deliveries and billing. | Storage of personal data, including communication and documentation, in our business and back-up systems.Communication with you. | NameContact details (such as e-mail address, telephone number, location and business address).Professional role/title.If required by applicable law, copy of identification document.Information regarding the company you represent. |
| Storage period: As long as necessary for the purposes above during the time we have an ongoing business relationship with you or the company you represent. We erase or anonymize your data when it is no longer necessary or adequate, for example if our business relationship with you or the company you represent ends. Your personal data may also be stored by us for other legitimate purposes, such as fulfilling our legal obligations or exercising legal claims, see section 4.4 below. | ||
To evaluate, develop and improve our websites
If you visit our global website or national websites we collect and process information generated by your visit to analyze and produce statistical information regarding our web traffic in order to evaluate, develop and improve our websites and web-based communication.
| Purpose | Processing | Categories of personal data |
|---|---|---|
| To evaluate, develop and improve our websites and web-based communication. | Analysis and production of statistics regarding our web traffic and the use of our websites. | Browser information.IP-address.Time zone from where you visited our web site.Other website traffic data. |
| Storage period: As long as necessary for the purposes above, however not longer than for a time period of three (3) months. In most cases, the collected personal data is converted into aggregate data (anonymized data) within a shorter period of time, in connection with our production of statistical information. | ||
To comply with legal obligations or to exercise legal claims
We may process your personal data to comply with legal obligations set out in law or other legal statutes, or as decided by a court or other authorities, in order to comply with legal obligations that we are subject to. These requirements may be related to matters such as bookkeeping, tax administration or money laundering legislation.
We may also process your personal data if the processing is necessary for the establishment, exercise or defense of our legal claims.
4.2 To send you newsletters and other marketing messages
We process your name and email address to send you newsletters if you have opted in (registered) for such letters. You may opt-out (unregister) from further messages at any time by using the un-subscription link provided in every message.
Our processing of personal data for the purpose of sending you newsletters is based on the explicit consent that you provide when you sign up for our newsletter and marketing messages.
We store your data for this purpose as long as you subscribe to our newsletters.
If you opt-out (unregister) from further messages from us, we will delete your personal data and erase it unless necessary for other purposes covered by this Policy (please note that we will continue to process your email address in order to mark it as blocked from further messages from us).
5. How we share your personal data
The personal data that we collect is shared among us with the following types of third parties:
- Intra-group transfer: Any information we have about you may be transferred or disclosed within our group of companies. This in order to fulfil our legitimate interest in effectively conducting and improve our business. If we share your personal data within the group, we will ensure that your data is still processed in accordance with corresponding conditions set out in this Policy.
- Suppliers and other business partners: We may use third parties to manage some aspects of our business operations, including the processing or handling of personal data for purposes set forth in this Policy. We may share your personal data with such third parties with regard to sales, production, logistics, installation, maintenance, accounting, financial services, IT systems and other administrative functions, such as marketing and communication services. When we use such service providers or work together with other third parties we typically enter into data processing agreements, or make other relevant arrangements, to ensure that your personal data is processed in accordance with this Policy.
- Authorities: We may share your personal data with public authorities such as the police or tax authorities when it is required by applicable law or regulation or in order to exercise or defend legal claims during a legal process.
- Sale or transfer of business or assets: Any information we have about you may be transferred or disclosed to a purchaser or prospective purchaser in the event of a sale, assignment, or other transfer of all or a portion of our business or assets. Should such a transfer occur, we will use reasonable efforts to ensure that the transferee uses your information in a manner that is consistent with this Policy.
We do not sell your personal data.
6. Where we process your personal data
We may process your personal data in a country outside of the United States. Furthermore, we may transfer your personal data, such as name and contact details to suppliers and other business partners who, either themselves or by their sub-contractors, are located in or have business activities in a country outside the United States. In the event of such processing and transfer, it will be made in accordance with applicable data protection legislation.
7. Security measures
We have taken a number of security measures to ensure that the personal data we store is secure. For example, access to areas where personal data is stored is limited to our employees and service providers who require it in the course of their duties and who are informed of the importance of maintaining the security and confidentiality of the personal data we keep. We maintain appropriate safeguards and security standards to protect your personal data against unauthorized access, disclosure or misuse. We also monitor our systems to discover vulnerabilities in order to protect your personal data.
8. Managing your personal data
8.1 Introduction
In this section we describe how you can manage the personal data that we have about you. You may email us at infous@qleanair.com to manage your personal data or if you have any questions or comments regarding our processing of your personal data or this Policy. We will respond within a reasonable period of time upon verification of your identity. We will not discriminate against you if you make any of the following requests, but please note that we are not discriminating against you if we deny a request and we have a legitimate reason for the denial.
8.2. Right of access and rectification
You may request information regarding which of your personal data we process and to access such personal data. You may also correct the personal data we process concerning you, should it be incorrect or incomplete considering the purpose for which your personal data is processed.
8.3 Right to erasure
You may request that we erase your personal data.
We may not be able to delete all of your personal data because of laws, rules, or regulations applicable to us or because of our business interests. Your personal data may reside in our backup archives temporarily after we delete your personal data from our production system. We may retain aggregated, anonymous data derived from your personal data after personal data is deleted.
8.4 Right to restriction
You may request that we restrict the processing of your personal data in the following circumstances:
- you contest the accuracy of the personal data during a period enabling us to verify the accuracy of such data;
- the processing is unlawful and you oppose erasure of the personal data and request restriction instead;
- the personal data is no longer needed for the purposes of the processing, but is necessary for you for the establishment, exercise or defense of legal claims.
If your personal data has been restricted in accordance with this section they may, with exception of storage, only be processed for the establishment, exercise or defense of legal claims, or for the protection of the rights of a third party or for reasons of important public interest according to applicable law.
8.5 Right to data portability
If your personal data has been provided by you and our processing of your personal data is based on your consent or on the performance of a contract with you, you have the right to receive the personal data in a structured, commonly used and machine-readable format, provided that the personal data requested concerns yourself and our processing of your personal data is carried out by automated means (personal data that we only process manually is thus not covered by this right). In such circumstances, you also have the right to transfer your personal data to another party without hindrance from our side. Where technically feasible, you also have the right to obtain that your personal data is transferred directly from us to another data controller.
8.6 Right to withdraw consent
Your personal data will not be processed for purposes related to direct marketing if you oppose such processing. Please note that the lawfulness of any processing based on your consent before its withdrawal is not affected by the withdrawal.
9. The use of cookies
We use cookies on our websites to enhance your website experience and to improve our websites and services. You have the option to change the settings in your browser for the use of cookies. You have, for instance, the ability to adjust your settings to block all cookies or delete them when you close your web browser. For more information on how we use cookies, please see our Cookie Policy.
10. California privacy rights
Shine the Light. If you are a California resident who provides personal data in obtaining products or services for personal, family or household use, California Civil Code Section 1798.83 (“Shine the Light Law”) permits you to request in writing and obtain from us, once per calendar year, data about the personal data we shared, if any, with other third parties for their own direct marketing purposes. To make such a request, please contact us at infous@qleanair.com and write “Request for California Privacy Data” for the subject of your message. We will send you a reply e-mail within 30 days containing the requested data once we confirm your request. Not all of the shared personal data is covered by the Shine the Light Law requirements and therefore only personal data which is covered will be included in our response.
Consumer Rights Notice. Under California Civil Code Section 1789.3, we are required to provide California residents with the following specific consumer rights information:
- This website is owned and operated by QleanAir Scandinavia AB, reg. no 556303-9162.
- Unless otherwise expressly stated, this website is provided without charge.
To file a complaint regarding this website or to receive further information regarding use of this website, please contact us via email at infous@qleanair.com or send us a letter at the mailing address listed below. You also may contact the Complaint Assistance Unit of the Division of Consumer Services of California’s Department of Consumer Affairs in writing at 400 R Street, Suite 1080, Sacramento, California 95814 or by telephone at (916) 445-1254 or (800) 952-5210.
11. Children’s privacy
We do not sell or offer products or services to children. As such, our websites are designed for adult user interaction. We do not intentionally collect personal data from children under the age of 18. If you are a parent or legal guardian of a minor under the age of 18 and you believe that the minor has disclosed personal data to us, please contact us using the contact details provided in this Policy.
12. Contact us
If you have any questions, please contact us at:
QleanAir Scandinavia Inc
8445 Rausch Dr.
Plain City, OH 43064, USA
Email: infous@qleanair.com
Phone: (614) 954-1040